8.5.1 User Phone Directories

Having been created, each user is automatically assigned a private phone directory (phone book). A list of user phone directories is displayed to the left of of the Phone directories – User phone directories menu. The phone directory has a limited capacity of records. The default value is 1000 records per user. This limit can be changed using the Maximum user tel. nums parameter on the Basic tab in the user settings. To edit the records use the Users – Users & Groups menu on the Phone directory tab.

In the context menu on the right-hand side of the menu you can use the following options:

• Add – add a row to a selected phone directory.
• Delete – remove a selected row from a selected phone directory.
• Delete all – remove all rows from a selected phone directory.
• Find (F3) – search a selected phone directory for a record. Enter complete initial words respecting the lower and upper cases.
• Find next (F5) – enable repeated searching of the string that has been entered in the Find (F3) function.
• Export – export the current phone directory into an xml or csv file.
• Import – import a phone directory saved in the xml or csv format.

The phone directory table in this menu consists of records divided into six columns with the following meanings:

• Nickname – set the name to be used for easier phone directory searching.
• Name – set the name of the extension for which the record has been created. This name will be displayed on your phone.
• Scheme – define whether the entered string represents the Number or URI.
• Prefix – set the access prefix defined in the Global data – Global parameters  menu. This prefix automatically precedes the user number in dialling from a phone directory.
• Number/URI – define the phone number (or URI) to be entered in the format corresponding to the selected subtype.
• Ring pattern – assign different ring patterns to each record of the phone directory. The ring tone will be used if the calling party number of the incoming call matches the phone directory record. If this ring pattern is not set, the default pattern for the final destination will be used.

The last six columns of this tab are used for call forwarding settings for each contact. One pair of columns is intended for each forwarding type. In the first column of each pair set the destination type for forwarding and in the other set a destination of the selected type. This forwarding mode has a higher priority than the mode selected on the Forwarding and Forwarding-exceptions tabs!