6.11 Conference Room Management

Use this menu to configure conference rooms and define authorised users. The conference room is a conference with pre-defined participants so that the users do not have to be dialled using the service in advance. Additional participants may join the conference during the call of course. This function is subject to licence, so make sure that the available count of conference room licences is sufficient for successful operation (one conference room requires one licence).

The menu shows all conference rooms that were made visible to your group in 2N® NetStar Assistant. If there are unused conference room licences, the Add conference room button is available.

The name and access code are displayed for each conference room. Use the *2# access code # service to enter the conference room. When you get access to the conference room, alerting of the defined destinations will be initiated as pre-programmed and you will be played the Welcome to conference voice message. You can also edit (see below) the conference room and delete/add a conference participant.

The pre-defined conference participants are displayed below the name including their station numbers and states, where 'inactive' means idle and 'active' means taking part in the conference. You can edit and delete any destination.

Conference Room Adding and Management

Click on the Add conference room button to open the following window. Refer to the description below for details.

  • Name – enter the name of a new conference.
  • Access code – set a unique access code for each conference room for identification within the service.
  • Time condition – define a time condition to time restrict the use of a conference room. If no time condition is selected (---), the conference room is available continuously.
  • Access for selected only – use the parameter to restrict the conference room for selected users only. Access of users other than selected is rejected.

Conference Participant Adding and Editing

Click on the + icon to add a conference participant. You will proceed to the Add conference participant 'Conference name' window. Refer to the description below for details.

  • Destination type – select a user, station or address.
  • Destination – select a particular station or user.
  • Dials others – set whether or not the user has the right to call a conference for the conference room.

  • Is dialled – set whether or not the user should be dialled during conference room calling.